Events on the platform can be created by Co-admins, Community Coordinators, and Nonprofit Coordinators. This will allow you (Co-admins, Community Coordinators, and Nonprofit Coordinators) to create events for employee volunteers (Users) to sign up.
Kindly note that you must be a Co-admin, Community Coordinator, or Nonprofit Coordinator to create events on the platform.
Ongoing events are events that have flexible scheduling. In Ongoing events, you will be able to set durations of time that volunteers will be able to sign up for, an end date for the event, and the maximum number of spots available for volunteers to sign up.
If you would like to create a regular (shift-based) event, please review this article on creating a shift-based event.
Please note that Ongoing events can only be created for Virtual Events.
How do I Create an Ongoing Event?
- In the Community, click on the Events tab in the top banner
- Under Upcoming events, click on Add New Event
- In the pop-up, click on Add Single Event
- Step 1. Cover Photo: Start by adding in an event cover photo. Select a file from your computer and click Next: Basic Information button. Please note that large files may take additional time to load
- Step 2. Basic Information: Add in all the relevant details you can and after completed, click Next: Location button
- Name of the event (Required) - What is the name of the event?
- Nonprofit Partner (Optional) - What nonprofit partner are you supporting?
- Nonprofit Partner Link (Optional) so that volunteers can learn more about the nonprofit organization
- Event Description (Required): What will users be doing and how will they be making an impact? - A detailed description of the event (Note: If the event location requires a specific meeting location such as a suite number, building number, or building name please add that information in the description box)
- Event Impact (Required): Describe the impact this event will have - The impact the event will have (Example: Volunteers will work with 10 students in a workshop on... students will learn about...)
- Focus Area (Optional): Which pillar does the event support? Digital Inclusion, Climate Protection, or Human Prosperity
- Cause (Optional): What cause(s) does the event support?
- Provide T-Shirt Size? (Optional): Request T-shirt sizes from the volunteers if the event or nonprofit is providing T-shirts to the volunteers
- Waiver (Optional): Upload a PDF file
- Step 3. Location: The location must be set to Virtual to create an Ongoing Event
Virtual: Include a virtual link that volunteers will access to attend the event. This may be a website, a conferencing link, etc.
- Step 4. Shifts and Users: This is where you will designate this as an Ongoing event.
Ongoing Event: Select this option if the event has no specific dates and times and volunteers can participate at any time. This works well for virtual events or self-serve volunteer events.
- Here you can select different durations for users to select from when signing up for an event. The duration(s) can be set from a minimum of 15 minutes to a maximum of 23 hours and 45 minutes.
- To add more durations click + Add another option
- Next enter the Max Event Spots. This will be the number of spots in total that volunteers can sign up for your event. For example, if you enter 10. That means that if one person signed up 10 times the event will be capped. Or if 10 people sign up 1 time each, the event will be capped.
- Lastly, Add event end date. Here you will add an end date for the event. Volunteers will not be able to sign up for dates after the end date, once this end date passes the event will no longer show up as an upcoming event as volunteers can no longer sign up for it.
8. Once complete, click Create this event button to create the event.
If you ever need to close out an ongoing event before the end date click here to learn how.