How do I Create a Shift-based Event?

Events on the platform can be created by Co-admins, Community Coordinators, Non-profit Coordinators. This will allow you (Co-admins, Community Coordinators, and Non-profit Coordinators) to create events for employee volunteers (Users) to sign up.

Kindly note that you must be a Co-admin, Community Coordinator or Non-profit Coordinator to create events on the platform.

If you would like to create an ongoing event, please review this article on creating an ongoing event.

How do I Create a Regular (Shift-based) Event?

Follow the steps below to create a single event in your Volunteer Community.

In the Community, click on the Events tab in the top banner
Under Upcoming events, click on Add New Event
In the pop-up, click on Add Single Event
Step 1. Cover Photo: Start by adding in an event cover photo. Select a file from your computer and click Next: Basic Information button. Please note that large files may take additional time to load
Step 2. Basic Information: Add in all the relevant details you can and after completed, click Next: Location button
- Name of the event (Required) - What is the name of the event?
- Nonprofit Partner (Optional) - What nonprofit partner are you supporting?
- Nonprofit Partner Link (Optional) so that volunteers can learn more about the nonprofit organization
- Event Description (Required): What will users be doing and how will they be making an impact? - A detailed description of the event (Note: If the event location requires a specific meeting location such as a suite number, building number, or building name please add that information in the description box)
- Event Impact (Required): Describe the impact this event will have - The impact the event will have (Example: Volunteers will work with 10 students in a workshop on... students will learn about...)
- Focus Area (Optional): Which pillar does the event support? Digital Inclusion, Climate Protection, or Human Prosperity
- Cause (Optional): What cause(s) does the event support?
- Provide T-Shirt Size? (Optional): Request T-shirt sizes from the volunteers if the event or nonprofit is providing T-shirts to the volunteers
- Waiver (Optional): Upload a PDF file
- Closed Event: Select the Closed Event checkbox if only invited Users should participate in the event
Step 3. Location: Where is this event happening: in-person or virtually?
- In-person: Include a physical location from Google. Please note that Building Numbers or Suite Numbers are not applicable in this section. To include this information, please go back to Step 2 to add Building, Suite number, or a more specific meeting location to the description box
- Virtual: Include a virtual link that volunteers will access to attend the event. This may be a website, a conferencing link, etc.
Step 4. Shifts and Users: When is the event happening? Here, you can include...
- Regular Event: Select this option if the event has specific dates and times.
  - Dates and Times: Include a single shift, click Add another shift to include another time option on that day, or click Add another day to include another date option
  - Min attendees: Define the minimum attendees needed to have the event
  - Max attendees: Define the maximum number of attendees the event can accommodate
  - Hours credited: Specify the number of volunteer hours to credit attendees. Type into the box to change the hours
  - All-day: Select this if the event has no specific start or end time
  - Timezone: Click on the timezone if you wish to change the timezone for the shift information. Please note that if the event is in-person, the timezone is automatically set to the physical location of the event
  - Limit sign-ups: Select the Limit sign-ups checkbox to limit the number of times a User can sign up for an event
Once complete, click Create this Event button to create the event